Top Revenue Cycle Management Best Practices

Effective Revenue Cycle Management (RCM) is crucial for healthcare organizations seeking to optimize their financial operations. Healthcare Revenue Cycle Management encompasses a series of processes that begin with patient registration and end with the collection of payments, making it a vital component of healthcare revenue generation. The top Revenue Cycle Management best practices that can help healthcare providers enhance their financial performance and streamline their operations.

Effective management of Accounts Receivable (AR) is essential to your healthcare. By adopting these best practices, organizations can minimize Accounts Receivable revenue leakage, reduce billing errors, and ultimately improve their bottom line. Whether you are a small medical practice or an extensive healthcare system, these Revenue Cycle Management best practices can help you navigate the challenges of today’s healthcare industry, reduce administrative burdens, and ensure a healthier, more sustainable financial future. Join us on this journey to unlock the potential of Revenue Cycle Management excellence.

What is Healthcare Revenue Cycle Management?

Healthcare Revenue Cycle Management (RCM) is a vital financial process employed by healthcare facilities to effectively manage the financial aspects of patient care. It monitors patient care from the beginning to the end. It encompasses a series of interconnected stages, ensuring healthcare providers receive appropriate compensation for their services while maintaining high-quality patient care.
Incorporating reputation management into the RCM process can offer a holistic approach to healthcare financial management. Feedback and reviews obtained through Online Reputation Management efforts can be used to identify areas of improvement, enhance patient experience, and further strengthen the Healthcare Revenue Cycle Management.
Revenue Cycle Management Best Practices

Why Should Best Practices be Followed in RCM?

Best practices should be followed in Healthcare Revenue Cycle Management to ensure optimal performance, efficiency, and safety. Following Revenue Cycle Management best practices enables providers to identify and mitigate potential failures before they occur, declining the risk of equipment breakdowns and associated costs. It helps establish proactive maintenance plans that maximize asset reliability, availability, and lifespan.
Adhering to best practices in Revenue Cycle Management promotes consistency and standardization across maintenance processes, enhancing overall functioning effectiveness. Revenue Cycle Management Solutions also enables providers to make data-driven decisions, optimize resource allocation, and prioritize critical maintenance activities. Yet another benefit is that it promotes a culture of continuous improvement, facilitating the achievement of maintenance excellence and long-term corporate success.

The 8 Best Practices of Healthcare Revenue Cycle Management

Revenue Cycle Management Solutions practices and hospitals are facing several challenges, such as:
  • Funding cuts from Medicare and Medicaid
  • Reduced Claim Denials
  • Higher Accounts Receivable

These factors have driven healthcare organizations to search for ways to increase revenue. However, many healthcare leaders may need to realize how much revenue they lose due to inefficient Revenue Cycle Management Solutions. Adopting a new approach to explore and implement Revenue Cycle Management Best Practices can significantly enhance cash flow and revenue.

Verify Patient Insurance Information
One of the most essential steps in Healthcare Revenue Cycle Management is verifying patient insurance information. It is necessary to confirm the insurance details of each patient before providing any services. This helps to guarantee the Claim Denials will be settled promptly.
In Healthcare Revenue Cycle Management solutions, Insurance information is a multi-step process, including verifying the patient’s insurance eligibility, benefits, and coverage. The Revenue Cycle Management Best Practices for verifying patient insurance information is before the patient’s appointment. This will help to reduce the likelihood of Claim Denials and the need for expensive rework. It could also reduce the risk of surprise bills, leading to hefty penalties.
Optimize the Patient Registration Process
The patient registration is the first process between the patient and the healthcare organization. It is essential to improve the process of patient registration. This will help us gather precise patient information, such as insurance details, demographic data, and medical background. One of the Revenue Cycle Management Best Practices for optimizing the patient registration process is to execute an Electronic Health Record (EHR) system. An EHR system helps ease manual data entry errors and improves the accuracy of patient information.
Ensure Accurate and Timely Coding
Accurate and timely coding is essential for successful Healthcare Revenue Cycle Management solutions. Healthcare organizations should use the updated coding systems to ensure the accuracy and completeness of claims. The International Classification of Diseases (ICD) and Current Procedural Terminology (CPT) are the most widely used Healthcare Revenue Cycle Management coding systems in the industry.
Healthcare organizations have an expert coding team. This team is knowledgeable about the latest coding regulations and guidelines. This will help them ensure the coding is done promptly. Proper Healthcare Revenue Cycle Management coding is one of the pillars in maximizing Accounts Receivable in any practice.
Monitor and Manage Claims Submission
Claims Submission is a necessary step in the Revenue Cycle Management Solutions. Healthcare organizations should have a system to observe and manage Claims Submissions. This system should contain tracking claims that have been submitted and those that have been denied. Healthcare organizations should have a process in place to resubmit claim denials promptly. One of the best practices for managing Claims Submissions is to automate the process. Automated claims handling systems can help reduce errors and increase efficiency.
Implement a Claim Denials Management Process

Claim Denials can have a significant impact on Revenue Cycle Management Solutions. Healthcare organizations should implement a Claim Denial Management Process to reduce the number of Claim Denials and ensure timely resubmission.

The Claim Denials process should include:

  • Identifying the root cause of the claim denial.
  • Correcting any errors.
  • Resubmitting the denied claim promptly.
  • A claim denial management process can reduce the denied claims and improve Revenue Cycle Management Best Practices.
Monitor Key Performance Indicators (KPIs)
Key Performance Indicators (KPIs) are metrics used to estimate the success of Healthcare Revenue Cycle Management. Healthcare organizations monitor KPIs to find improvement areas and track progress. KPIs commonly used in Revenue Cycle Management Best Practices include Accounts Receivable Days, First Pass Claim Resolution Rate, and Claim Denials Rate.
By monitoring these KPIs, healthcare organizations can determine areas for progress and take curative action. These are the most vital KPIs to consider:
  • Days in Accounts Receivable (AR)
  • Clean Claims Rate
  • First Pass Payment Rate
  • Denial Rate
  • Collection Rate
  • Cost to Collect
  • Patient Satisfaction
Provide Staff Training and Education
Effective Healthcare Revenue Cycle Management requires well-trained and educated staff. Healthcare organizations should provide ongoing training and education to staff members involved in Revenue Cycle Management solutions. This training should include updates on coding regulations and guidelines, changes in insurance policies, and best practices for claims submission and claim denial management.
Healthcare organizations can improve the accuracy and efficiency of Revenue Cycle Management Best Practices by providing staff with the necessary training and education.
Use Technology to Improve Efficiency
Technology can play a significant role in improving the efficiency of Healthcare Revenue Cycle Management. For instance, investing in specialized Revenue Cycle Management solutions software can help automate many revenue cycle processes, including Billing, Claims Management, Accounts Receivable Rates, and Claim Denial Management. These types of software can also provide real-time data analytics, which can help identify and resolve issues quickly. Equipping staff with mobile technology such as tablets or smartphones can enhance efficiency by enabling them to capture patient data and billing details at the point of care. Mobile technology can also facilitate communication between staff and provide real-time access to data.
With technological improvements, the healthcare industry can now deliver telehealth services. These services can improve efficiency by giving remote consultations and decreasing the need for in-person visits. Telehealth services can also lower the time and cost of manual data entry and paperwork.
Collect Payment Information Up Front
Collecting payment information up front is a required step in ensuring smooth and efficient Healthcare Revenue Cycle Management solutions. This practice involves collecting and verifying financial information from patients at the beginning of their healthcare journey. Here’s why it’s essential and how to implement it effectively:

Importance of Collecting Payment Information Up Front:

Financial Transparency: By collecting payment information at the outset, Revenue Cycle Management Solutions providers can offer patients a clear understanding of their economic commitments. This transparency helps patients make informed decisions about their healthcare.
Reduced Billing Errors: Collecting accurate payment details early minimizes the risk of billing errors, such as incorrect insurance details or patient demographics. This decreases the likelihood of claim denials and delays in reimbursement.
Improved Revenue Collection: Promptly verifying patient insurance coverage and collecting co-pays or deductibles at the point of service enhances revenue collection. It also reduces the burden of chasing payments.
Enhanced Patient Experience: Patients appreciate a straightforward and transparent billing process. Collecting payment information up front fosters a positive patient experience, as it reduces surprises and disputes.
Effective Implementations:
Streamlined Registration Process: Ensure the patient registration process is efficient and user-friendly. Train staff to gather payment information accurately while maintaining a patient-focused approach.
Insurance Eligibility Verification: Leverage technology for real-time insurance eligibility verification. This enables immediate identification of coverage issues in Healthcare Revenue Cycle Management.
Point-of-Service Collections: Collect co-pays and deductibles at the time of service. Have clear payment policies and procedures in place to guide this process.
Patient Education: Educate patients about their insurance coverage, co-pays, and deductibles. Clearly communicate their financial responsibilities, like Accounts Receivable, Claims, and Claim Denials and be prepared to answer their questions.
Secure Payment Processing: Ensure that all payment information is collected and processed securely to protect patient data and maintain compliance with Revenue Cycle Management Best Practices.
Comprehensive Documentation: Document the payment information and any financial agreements made with the patient. This documentation serves as a reference point for both the patient and the healthcare provider.

Regular Training: Provide ongoing staff training in the payment information collection process. Keeping updated on the latest billing and insurance practices is essential.

By collecting payment information up front, Healthcare Revenue Cycle Management solutions can enhance Revenue Cycle Management, reduce billing errors, improve Accounts Receivable, reduce claim denials, and offer a more transparent and patient-centered financial experience.

Automate Accounts Receivable Reporting
Accounts Receivable reports are essential for finance leaders to monitor cash flows, working capital, and future cash position. Accounts Receivable managers, collection analysts, and credit analysts trust these reports for operating excellence and handling Accounts Receivable challenges. Gain valuable insights with Accounts Receivable reports.
Automatically generating Accounts Receivable reports, such as the aged analysis report using Accounts Receivable software, is more efficient and reliable than manually making them using paper & pen or spreadsheets. Automatically created reports tend to be more accurate and can be easily shared.
The shift towards automating Accounts Receivable reporting is a strategic imperative for businesses. The advantages of real-time information, time savings, data security, enhanced analysis capabilities, and reduced errors make automated Accounts Receivable reporting a cornerstone of financial excellence. It will empower financial leaders and analysts and also contribute to the overall financial health and success of the organization.

The Benefits of Partnering with MHRCM to Implement Revenue Cycle Management Best Practices

Partnering with MHRCM, a trusted outsourcing partner for over a decade, can bring a multitude of benefits to your Healthcare Revenue Cycle Management. Implementing Revenue Cycle Management best practices improves financial performance, increases operational efficiency, and seamless compliance with ever-evolving healthcare regulations. You gain access to the industry’s best patterns and trends, ensuring your organization remains competitive in a dynamic Healthcare Revenue Cycle Management landscape.
Moreover, enhancing your Revenue Cycle Management solutions boosts your bottom line, and it also elevates the patient’s experience. Patients appreciate transparent billing and quicker reimbursements, reducing financial stress and contributing to a more positive healthcare journey.
MHRCM’s dedicated experts and cutting-edge technology ensure your practice meets and exceeds industry standards, constantly improving the patient’s experience. Contact MHRCM today to fortify your Revenue Cycle Management Best Practices, enhancing your practice’s financial strength and the overall experience.

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